Why Should I Use Electronic Signatures?

This is a good question to answer, but not everyone has the time or the will to sit down and read the Electronic Signature In Global and National Commerce Act (“ESIGN”), Uniform Electronic Transactions Act (“UETA”) not only legal, but also emphasize the important importance of adopting electronic signature technology. Today the average American office worker uses (12,000) pieces of paper per year, with an average annual printing cost per $600- $2000. Storing paper and retrieving archives is also very expensive. The U.S. government estimates (1 lbs) of paper costs ($19) per year to maintain and manage. At that rate, if you consider your business to keep only 60% of the paper printed by your employees, your business spends $ 1,500 per year on paper storage alone. There are other obvious costs associated with paper, for example fax-related expenses, shipping, receiving and time features such as waiting for work to finish printing or waiting for package to arrive. Eventually, all businesses feel these costs, but most consider them to be set costs for doing business. In fact, these are the variable costs of doing business based on traditional practices, and the United States government and all other developed countries have passed laws and regulations that encourage businesses to change the way they do business today, and to take advantage of new legal rules. And other safe alternatives. Every business needs a competitive edge, and electronic signature technology can and will play an important role in helping businesses find and achieve this competitive edge. Look at the simple costs your business can incur by eliminating some of the heavy and soft costs mentioned above. (1) Gigabyte (“GB”) for hard drive space ($ .50), and this (1) GB of storage will store (100,000) text pages with single text spaces. This equates to ($19,000) savings, ($11,000) printing savings, and countless savings over time and various expenses. Using electronic signature technology will allow your business to send pre-printed items safely and quickly to anyone anywhere in the world. Once they have received the file the recipient can legally sign the file, allowing your business to run faster, and never wait for the package to arrive from a client or trust again. This simple process will have a wide variety of effects on your business, as well as the businesses you work with. The sales and production cycles will be shorter, employees will be more efficient, and compliance with strict government and state guidelines will be easier as your business processes progress in communications and electronic storage. Ultimately the decision is not to move to an electronic format, but which format is best for your business. Some may feel that electronic signatures are too expensive or too complicated to use in their business, but this is no longer the case. There are a few paid services on the market today that will allow you to send files and download secure and legitimate electronic signatures regardless of your budget. For large companies these paid services offer fast, affordable comfort, and in many cases these services offer better and easier-to-use options than large and complex home solutions. You can do a Google or Yahoo search to find a list of electronic signature service providers, and decide which one is right for you. There is also a useful competitive analysis compiled by PrivaSign.com, which you can review at https://privasign.com/esign-competition-analysis.asp. Have fun and explore all your options. The goal should be to work effectively, and during this process your business will surely save you money, be more productive and save you time.