PST serves as a container in which MS Outlook stores all of its data. It also has some problems with storage and size. Therefore, you can divide PST files to prevent huge problems with personal storage table files. The article offers the ideal method for splitting up huge PST files.
What Makes Outlook Users Divide PST Files?
ANSI and Unicode PST data files are the two kinds of files that Microsoft Outlook employs. those using ANSI will have a PST file size restriction of 2 GB, whereas those using Unicode will have a size limit of 20 GB. Outlook applications may stall when files get too large, and it may take a long time for files to open or reply. In general, it could make you perform less well. The easiest way to fix the problem is to establish separate Outlook PST files.
How to Use Outlook 2010 to Create Different PST Files
Two distinct approaches are available for splitting Outlook PST files. That is explained below:
1. Manual Solution
By moving or archiving data items from the file, you can manually reduce the size of the Outlook PST data file. However, this process is labour-intensive and requires technical knowledge, so it may result in data corruption and information loss. There are three ways you may go about manually separating PST files:
Method (a): Use the archive function to move the PST file:
Step 1: Select the file from which you want to transfer information into the new file by opening Microsoft Outlook.
Step 2: A list will scroll down once you click File--> Info (click on the Cleanup Tools).
Step 3: Select any folder you want to migrate and make sure the option to Archive this folder and all subfolders is ticked. You can see the Archive dialogue box from there.
Step 4: After choosing a date from the calendar, you can examine the option Archive things older than.
Step 5: Click Browse to choose the location, enter the file name, and then click OK to confirm.
Method (b): Use the Import & Export feature to move the PST.
Step 1: Start Microsoft Outlook on your computer.
Step 2: Select an option. File->Additional Items-> Outlook Data File
Step 3: Choose the location and provide a name from the Create or Open Outlook Data File menu, then click OK.
Step 4: The Import and Export Wizard can be seen by selecting File -> Open -> Import in Step 4.
Step 5: Click the Next button after selecting Export to a file, then choose Outlook Data File (.pst).
Step 6: Choose the folder, open it, and choose the files. Then, click Next and Finish.
Use the Move to Folders Feature as Method (c).
Step 1: Click New Items -> More Items -> Outlook Data File after opening Outlook.
Step 2: Name the new file and click OK in the Create or Open Outlook Data File dialog.
Step 3: Select the file and click OK to bring up the copy items box. Then, click Move and copy to Folder.
2. Using Commercial Software to Divide PST Files
We can use third-party software that is readily accessible online to help us save time and learn quickly. As you can see, there is a high likelihood of data item loss using manual procedures, which are also quite sluggish and time-consuming. When using a manual process, you must be technically proficient since you cannot skip any stages, as doing so might destroy the PST file. Consequently, you have to use automatic solutions such as Softaken Split PST Software. It will provide a practical response to the query of how to split a large PST file into several smaller parts for all Outlook versions.
The advantages of PST Splitter
- Simple Management
- Easy Mail Search
- Boost Performance
- Reduce the possibility of corruption.
The Decision
How can distinct PST files be made? is among the most frequently asked questions by users of Microsoft Outlook. This post finds many methods for carrying out the division operation. However, using the third-party program Softaken Split PST Software is advised to get over the drawbacks of the manual process. which, when a PST file is broken, can provide an effective and flawless outcome.
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