For backup and storage needs in the future, Exchange administrators and users convert mailboxes to PST Exchange 2016 and 2013. However, the majority of customers these days are unfamiliar with the Microsoft Exchange Server environment, and many are unaware of the process for converting Exchange 2016 mailboxes to Outlook data files. This article aims to assist users in doing the conversion by offering guidance and solutions. Let us now begin!
Since the EDB file serves as the Exchange Server's primary repository and is prone to damage, it is common knowledge that all Exchange mailbox data is kept there. Exchange databases that are broken or corrupted cannot be accessed, preventing users from accessing their mail. Users' workflow would be interrupted, and they would lose Exchange data as a result. For this reason, converting an Exchange 2016 mailbox to an Outlook PST file format is essential.
If any of these scenarios arise, users can access and restore Exchange data by importing it into MS Outlook or Exchange Server using the PST as a backup file.
Technique for Mailbox to PST Exchange 2013/2016 Conversion
Users can use the Exchange Admin Center and PowerShell Cmdlet as a manual solution; however, to utilize this option, you must assign a role and provide permissions so that users can conduct the conversion without encountering any errors. Before utilizing the Exchange PowerShell cmdlet or the EAC, users must have the following prerequisites:
Assign the Mailbox Import Export Role using the cmdlet shown below:
User "enter the name of user"; Role "Mailbox Import Export"; New-ManagementRoleAssignment
Next, users must establish a shared folder and provide the Exchange Trusted Subsystem Security group with read, write, or full control permissions for that folder.
Take the actions listed below to grant permission:
- Create a new folder and right-click on it. Choose the properties menu item.
- Click the share icon. Select the option for advance sharing.
- Next, choose the option to share this folder. Press the button for approval.
- In the dialogue box, select the add button and type Exchange Trusted Subsystem.
- Select the checkbox for complete control. Click the "Apply" button.
First, convert Mailbox to PST Exchange 2016 or 2013 using EAC.
Follow these instructions to convert your Exchange 2016 mailbox:
- Choose the recipient by opening the Exchange Admin Center. After choosing the necessary mailbox, press the... button. Choose the option to export to a PST file.
- Next, select the option to view only the contents of this mailbox. Click the next button.
- Type the UNC file location in the window that appears next. Click the next button.
- Next, choose the provided checkbox. Click the "Finish" button.
Option 2: Use a PowerShell command to convert Mailbox to PST Exchange 2016 or 2013.
To convert an Exchange mailbox to an Outlook data file, use the New-MailboxExportRequest PowerShell cmdlet:
-Mailbox "insert-mailbox-name"; New-MailboxExportRequest -Mailbox -FilePath "Foldername\Desktop\filename.pst"
Users must use the distinct cmdlet provided below if they wish to convert an Exchange database archive mailbox to a PST file.
Fresh-Mailbox "insert-mailbox-name" -MailboxExportRequest -FilePath "\\Foldername\Desktop\filename.pst" -IsArchive
You can use the cmdlet shown below to convert multiple Exchange 2016 mailboxes to an Outlook data file:
Use Get-Mailbox in $Export.
$Export|%{$_|Settings-MailboxExportRequest -FilePath "\\Desktop\Exchange mailbox\$($_.file).pst"}
In the same manner, users must use distinct commands to covert separate mailboxes.
The Manual Solution's Drawback
- Exchange mailboxes that are offline or dismounted cannot be converted using the EAC or Exchange PowerShell cmdlet.
- A single error would cause the entire procedure to malfunction.
- Users must possess technical know-how, proficiency, and practical experience.
- The conversion process takes a while, depending on the size of the Exchange mailbox.
Automated Wizard to Convert Mailbox from Offline EDB File to PST Exchange 2016/2013
GainTools EDB to PST Converter Software allows users to convert multiple mailboxes, including users, archive, shared, disconnected, and legacy, from an offline or dismounted Exchange database file to a PST file in bulk without the need for complicated commands. This software is utilized by IT professionals, Exchange users, and novice users alike. It generates a UNICODE PST file by default.
With the help of this sophisticated software, you can easily restore Exchange databases from minor to serious damage by choosing between two scan modes: Quick and Advance. Users can choose the scan mode, and recover, and repair the Exchange database file according to the degree of corruption. Following recovery, users can quickly and hassle-freely convert the recovered emails to Outlook PST and other file formats.
Working Procedures for Converting an Offline EDB File from Mailbox to PST Exchange 2016/2013
- Install the GainTools EDB to PST Conversion Tool on your PC after downloading it.
- To add EDB files, click the "Add EDB" button on the ribbon bar.
- Select Outlook PST Files as soon as you select Export Multiple from the drop-down menu.
- At this stage, go through the subdirectories.
- In Outlook, you have the option to create a new PST file or utilize an existing one.
- Go to the next chapter if you're not using a filter that verifies the message type and date.
- Once you are happy with the results, you should finally click the Finish button.
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