Top 5 Outlook PST to PDF Converter Tools for Easy Email Export

Introduction

Microsoft Outlook stores mailbox data in PST (Personal Storage Table) files. PST files are useful for use in Outlook. But when you want to share emails with clients, accountants, auditors or coworkers, you’ll probably want something more accessible. That’s where PDF has its place.

PDF files are easy to open, safe, portable, and retain formatting on different devices. However, manually converting thousands of emails from Outlook to PDF documents can be time-consuming and mistake-prone.

There are multiple software applications for PST to PDF converters to ease the procedure. In this article, we explore the top 5 Outlook PST to PDF converter software and compare them based on functionality, ease of use, performance, pricing, and overall value.

What is a PST File?

A PST ( Personal Storage Table ) file is an Outlook data file that is used to hold :

• Emails
• Contacts
• Calendars
• Notes
• Tasks
• Journals Attachments

Organizations typically convert PST files to PDF for:

• Legal documents
• Email archiving
• Requirements for compliance
• Sharing data
• Long-term storage

Quick Comparison Table

1. Softaken PST to PDF Converter

Overview

Softaken PST to PDF Converter is designed for users who want a simple yet effective solution for converting Outlook PST files into PDF documents. It supports both ANSI and Unicode PST files. The software runs on all Windows OS versions, like 11, 10, 8.1, 8, and 7 without needing any applications. 

Key Features

• PST to PDF Converter Batch
• Retains email properties
• Converts emails with attachments
• Supports huge PST files
• Keeps folder hierarchy
• Simple UI

Pros

• Good for beginners
• High conversion speed
• Compatible with all Outlook versions
• Lightweight app

Con

• Advanced filtering options are few
• Windows apps only

Best for

Home users, small enterprises, and Outlook users who want a simple PST to PDF conversion.

2. SysTools PST to PDF Converter

Overview

SysTools is a recognized name in email migration and conversion solutions. Its PST to PDF converter has significant functionality for commercial users and IT administrators.

Key Features

• PST Converter Batch
• Email filtering based on date
• Stores metadata
• Password-protected PDFs support
• Email preview advanced

Advantages

• Very dependable
• Good for mass conversions
• Great technical support
• Advanced filter options

Disadvantages

• Higher than some competitors' prices
• It has a small learning curve for novices.

Best for

IT admins and businesses are managing massive Outlook archives.

3. Aryson PST to PDF Converter

Overview

Aryson provides an effective PST Converter that helps users to convert Outlook emails to PDF with intact data integrity.

Main Features

• Mass conversion support
• Maintains email formatting
• Supports Corrupt PST files
• Saves Attachments individually
• Preview Function

Pros

• Fix Corrupt PST Files
• Multiple Export Choices
• Conversion Good Accuracy

Cons

• The interface can be updated more
• Conversion speed may depend on very large files

Best for

Users with huge or corrupted PST files.

4. SysInfo PST to PDF Converter

Overview

SysInfo offers the best PST converting solution for personal and commercial users.

Key Features

• Export bulk email
• Preserves folder structure
• Preview before conversion
• Support attachment
• Features for advanced search

Advantages

• Easy-to-use interface
• Good performance.
• Supports mailboxes of a huge size

Disadvantages

• Paid version for premium features
• Trial version with limited functionality

Best for

Organizations that have to archive email regularly.

5. Cigati PST to PDF Converter

Overview

Cigati PST Converter has various export options, such as PDF and it is very flexible and easy to use.

Main features

• Bulk PST Converter
• Keeps the format of the email
• Supports encrypted PST
• Preview Mail Data
• Export attachments

Advantages

• Many export options
• Nice compatibility

Disadvantages

• Some advanced features are only available in premium versions.
• Response times for customer service will vary.

Best for

Users who want more export options than just PDF.

Feature-by-Feature Comparison

User-friendliness

Softaken and SysTools have the most intuitive user interface. Even beginners can start transforming emails with minimal training.

Conversion precision

SysTools, Softaken, and Aryson are great for formatting emails, keeping metadata and attachments.

Batch Processing

All five tools offer batch conversion. Therefore, they are good for bulk mailbox exports.

Security

SysTools and Softaken offer further security features such as the ability to generate a password-protected PDF.

Performance

Softaken and SysTools show faster processing time for large PST files.

Customer Assistance

Softaken and SysTools gain high acclaim for enterprise-grade technical help.

Performance Comparison

Real User Scenarios

Single Users

Softaken has an easy UI and a simple working process.

Small Business

Both Aryson and SysInfo offer functionality and price in harmony.

Business

SysTools is most appropriate for big volume email management initiatives.

IT Administrators

Softaken and SysTools provide advanced control and filtering options.

Legal & Compliance Teams

Convert to PDF for audit and legal purposes to retain email records

Pricing Comparison

Pricing changes frequently, so users should verify the latest plans before purchasing.

How We Evaluated These Tools

• Easy to install
• User Interfaces
• Speed of conversion
• Data precision
• Security features
• Customer Service
• Value for money
• Outlook version compatibility

Which Tool Should You Choose?

Choose Softaken If:

• You want a simple method to get started.
• You need fast PST to PDF conversion.
• You prefer a simple UI.

Choose SysTools If:

• You need enterprise features.
• You need better filters. You manage large PST archives.

Choose Aryson If:

• You frequently work with damaged PST files.

Choose SysInfo If:

• You need a balanced answer for your business.

Choose Cigati If:

• You need to have other export alternatives other than PDF.

Final Verdict

Selecting the right PST to PDF converter depends on your requirements.

• Softaken is simple and suited for beginners and small companies.
• SysTools is designed for enterprise users needing additional capabilities and security controls.
• Aryson is a great solution for repairing corrupted PST files.
• SysInfo offers a balanced feature set for regular business use.
• Cigati gives you freedom and many export formats.

Among the other tools, Softaken and SysTools have the most powerful features in terms of overall usability and value. Other tools offer specialized benefits that are specific to certain situations.

Frequently Asked Questions

How to Convert PST Files to PDF without Outlook?

Most professional PST converters can work with PST files themselves without the need for Outlook to be installed.

Do these tools keep attachments?

Most tools will keep attachments via conversion.

Does it support batch conversion?

Yes, all the programs mentioned are capable of batch PST to PDF conversion.

Are PST Files Safe in the Conversion Process?

Good software does not modify source files and keeps the original data intact.

Can I convert password-protected PST files?

Most advanced software can handle password-protected PST files.

Which one is the best for beginners?

Softaken was chosen because of its simple UI.

Which tool is best for businesses?

SysTools and Softaken offer extensive business-oriented functions.

Are huge PST files supported by these tools?

Yes, all the tools mentioned work with big PST files.