How well do you do what you need to do - activity analysis

How well do you do what you need to do - activity analysis

 On many occasions, the success of an organization depends on the operational capacity of those who run it. Delimiting what must be done is a basic task that will determine the future of the company and for this, an analysis of activities will necessarily have to be implemented.

 An activity analysis is used to find all the key activities that must be done in a company to comply with these 4 aspects:

• 1.  Execute the business model

• 2.  Meet and realize the business vision

• 3. Monitor performance

• 4. Build an organization chart

 It is a standard tool that all companies that are taking off should use. It is about generating and prioritizing activities, and it does this through a process consultancy.

 Everything starts from two basic questions: "What are the important activities that an organization has to do to develop its purpose?" and “How do we get to the abstraction of what those important activities are?”

 Broadly speaking, it consists of describing the important activities, shaping the structure of the company to carry out those priority activities, and then delegating the responsibility for carrying them out and implementing them.

 The first step is to analyze what the company is doing today and compare that history with what it should be doing, and if it has anything to do with the company's vision and business plan. All this information must be recorded in writing in a plan.

 "Let's say you have the vision of opening 100 restaurants, then you would have to have someone whose activity is to look for suitable places to put one" exemplified González Gasque, "An analysis of activities tells you what is done, and continuing with the example of the restaurant It would be buying food, preparing it, serving it, etc., but you should also be developing new activities according to your goals as a business,” he added.

 Another aspect to consider is the business model. If, for example, your model contemplates having recurring customers, then you need to develop and manage a loyalty and customer relationship program. Or if, for example, you sell advertising, then you should have a person prospecting new clients all the time and serving existing ones.

 The goal is to have the elements to develop the necessary activities from the perspective of the business model.

 Business performance will be the indicator of how well or poorly things work. For example, if when evaluating your business you notice that the competition sells more than you in a similar market, then it is a symptom that you are not doing something as you should, so you must find which key activities you need and from that build an organizational chart with roles dedicated to meeting the needs and objectives of the company.

 Analyzing and defining the business process of the company is a crucial step that will allow members to understand how the organization operates and where or what they need to implement improvements.

 The simple exercise of defining processes forces the company to formulate and establish a terminology that all members of the organization know and understand, as well as common objectives and expectations, eliminating misunderstandings.

 It's okay to get help, especially from professionals in the field. The consultancies can help define, prioritize, integrate and optimize the production processes of your company according to the industry.