Updating the QuickBooks company file is an important task for its users to make sure that their financial data is up-to-date. But, for many users, the steps to update QuickBooks company files are still unclear, and they don't know what needs to be taken care of before updating it. So, follow the blog given here to learn the correct way to update your QB company file:
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What are the important things to know before updating your QuickBooks Company File:
The things you need to know before you proceed ahead with the process of updating the QuickBooks company file are:
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Only an admin user can update the company file:
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Do not try to update the file over a network:
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The file will not open in the previous version of QB if you have updated it once:
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Your QuickBooks Enterprise company files will only work in Enterprise editions of the QB application:
Detailed Instructions for QuickBooks file needs to be updated:
Here is a detailed guide that you need to follow if you wish to update your QB company file:
Step 1: Prepare your company data file:
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For this, open your original version of QB and then the company file that you need to move:
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Then, press the F2 key and open your Product Information window on the screen:
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Then, look for the File Information section and check where you have saved your company file:
If you keep your company file on the server, then the steps are a little different. You have to move your company file to your system’s local hard drive. Then move it back after you have opened it in a new version of QB Desktop:
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Step 2: Move the company file:
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First, make sure that all users are signed out of the company file:
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Then, open the new version of your QB Desktop:
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Followed by going to the File section and selecting the Open or Restore Company option if you have not opened your company file yet:
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Then, choose Open a company file option and hit Next:
If you have a backup company file that is QBB instead of your company file, which is QBW, then first hit the Restore a backup copy option:
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Now, find your company file, then select it and Open it:
If you can not find your company file, open the Windows Start menu and then look for it in File Explorer. Search for your company file by name or by extension:
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Then, sign in to the company file as an admin user:
QB automatically creates a backup of your data file. So here, you will find the option saying Change this default location to save the backup file in a specific folder:
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Hit the Update Now button, and when it is done, click on Done:
To Conclude:
Well, hopefully, you will be able to update the QuickBooks company file with the help of the steps given above. However, if you are still stuck over it, call the experts at +1(855)-738-0359 and get it done easily:
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