How to Share Google Drive Data with Another Gmail

Google Drive is a popular cloud storage platform that you can use to store, share, and manage your Google Data. It is integrated with every Google Workspace app, including Gmail. Gmail, a web email application where you send, receive emails. billionos of people use Gmail as their email service. But some of them also share their Google Drive data in other Gmail accounts. Why is that?

Why Need to Share Google Drive Data with Another Gmail Account?

Many individual and professional users use Google Drive, and due to some reasons, they need to share their Google Drive with another Gmail account.

You are closing your old Google account and shifting to a new account for rebranding, creating a professional email, etc. In that case, you need old data in a new account.
The storage of Google Drive is full, and to reduce the space, you are moving to another Gmail account.
After changing the company, you have a new account where you want to move your old Google data.
To transfer your Drive data to a colleague or team so that there would be a smooth continuation of work without gaps.
Many people move their data from one account to another for backup and security purposes.
If you have multiple accounts, then managing them will be difficult. So, people move all their data to the same Gmail account so that it will be easier to organize it.
Before you delete your old Google Drive account. It is better to move your data to another account for preservation.

With these reasons, you understand why people need to share Google Drive data with another Gmail account. But, while sharing them, you must also know about the sharing features in Google Drive.

Understanding the Sharing Feature in Google Drive

Google Drive also offers you sharing settings to decide which person should have control over the documents. It is very important to choose the right settings because they protect your file and keep your privacy. Therefore, there are three levels of permission that users use.

Viewer: It allows you to only view the file or folder.
Commenter: By enabling this, users can add comments while viewing the files.
Editor: This gives you full editing rights to change the content, add files, reorganize folders, and share the files further.

Other than that, there are two different ways to share your files. The direct sharing option allows you to directly enter the person's Gmail address that you want to migrate. And Link Sharing, where a person can generate a shareable link that you can share with other people.

Share Google Drive with Another Gmail on Computer

To share your Google Drive data with another Gmail account. Users can do it manually. By composing the email. Here are the steps for the computer.

First of all, open the web browser and go to your Gmail account.
Logging into Gmail on a new account. Then, click on the Compose button to start a new email.
At the bottom of the page, click on Insert files using the Drive icon.
Select the file you want to share from the Google Drive.
Click on the Insert button.
After that, provide the Gmail address to which you want to send the Drive data. Lastly, press the Send button.

These steps are used if you are sending your Drive data to another Gmail account using a computer. If you are using a mobile phone, then follow the steps below.

Move Google Drive to Another Gmail from Mobile

On the mobile, download Gmail and run it.
Click on the Compose button at the bottom.
Select the Attach icon option, which is situated below.
Click on the Insert from Drive button.
Choose the file you want to add. Then, hit the Select option.
Before sending them, Gmail will check the access settings. Then, it will be sent to its destination.

These methods allow you to send your Google Drive data to another Gmail account. But there is a limitation to sending your file. Gmail only allows you to send 25 MB of data. Also, there are chances that your email does not properly send to you. In that case, the third-party tool is a great option.

Professionally Share Google Drive Data with Another Gmail

If you want your Google Drive data to be transferred to another work Gmail account. Then, the Google Workspace Data Migration Tool by SysTools would help you. This is a special software that can migrate your complete G Suite data, including email, contacts, calendars, and documents, into another Google account. With this, you don’t have any issues with missing your data when you are sending it to another professional account. Below are the working steps of this software.

Steps for the Software

Download and install the software on your computer.
Then, click on the G Suite option in both the Source and destination tabs.
Select the Document button from the Workload section.
Click on Apply filter to sort out the data you want to migrate.
Now, add the details: Admin Email, Application ID, and Certificate File of the source account. Press the Validate button to confirm the permission.
Provide the details of the Admin Email, Application ID, and Certificate File of your destination account. Hit the Validate option.
Add the users by clicking Fetch Users or Import Users. The Fetch users option automatically fetches user details.
The Import Users manually imports the data by submitting a CSV file containing the User source ID and Destination ID.
After that, if you want the software, first move the data of user. Then, apply the priority. Lastly, click on the Start migration button.

Conclusion

Here are the three ways to share Google Drive data with another Gmail account. In this, I have explained the sharing settings of Google and the reasons to move your Google Drive data. Also, the methods that I have explained in the article are simple and easy. So, properly follow them.