A backup of the essential content plays a vital role in preventing information from future disruption, including data loss, virus attacks, etc. Microsoft 365 is a top-rated cloud SaaS, but users need to be aware that Microsoft doesn’t take responsibility for any mishap with data in the future. Therefore, users should take steps to back up Microsoft 365 mailbox data to local drives and save crucial information from unexpected scenarios.
This post will show users trusted practices for effectively taking Office 365 data to a local drive. Along with the solutions, users will be knowing the benefits of backing up Office 365 data. So, we will first start understanding the advantages; then, we will explore ways to backup Office 365 emails to the PST.
Benefits of the Office 365 Emails Backup
Users will get the countless advantages of exporting their Office 365 mailboxes into the local drive. This paragraph will list some of them for users to know before learning the methods to back up Microsoft 365 mailboxes to Outlook PST.
- Users can protect their data from various mishaps, including accidental data loss, unauthorized access, etc.
- The data will become easily transferable after backing up into PST format. So users will be able to move their data from one location to another.
- In case users' data gets damaged by a virus or any other reason, users can recover data from the backup.
- It also helps users to simplify their migration procedure from Office 365 to another platform.
Behind taking the backup of the Office 365 emails, there could be more possible reasons, depending from user to user.
Techniques to back up Microsoft Office 365 mailboxes
Users can export Office 365 emails into the local drive in two ways. Each solution will be ideally discussed, along with the complete stepwise working procedure. Let us explore them one by one and learn how to back up Office 365 mailbox data.
1 A manual trick for the Office 365 mailbox backup
This method will share how users can use the eDiscovery PST Export Tool to back up Microsoft 365 mailboxes to PST file format. Here, we will learn the detailed steps to back up emails from Office 365 to PST manually.
This method will be covered in three phases:
Phase 1: Using eDiscovery Manager Option
- Log in to the Microsoft 365 Admin Center by entering your credentials.
- Choose the Security & Compliance tab.
- Then, click on the Permissions section.
- After that, select the eDiscovery Manager option from the list.
- Click the Edit button and choose eDiscovery Administrator.
- Lastly, tap the Save button.
Phase 2: Create a New Content Search
- Find the Search option and click on it. Then, choose Content Search and hit the New Search option.
- Enter the name and description for the new search and click the Next button.
- Select the mailboxes you want to back up in PST and press Next.
- Now, choose the keyword and apply conditions per your accordance. After that, click the Next button.
- Review the content search settings and hit the Submit button.
Phase 3: Export Results to PST
- Select the content search from the list and tap the Action.
- Click the Export result, select your Outlook option, and hit Export.
- Choose your last export from the results and click the Download results. Now, scroll down the page and copy the export key.
- The eDiscovery Tool will open; paste the copied key and browse the location to store the resultant PST file.
- Click the Start button to start the Office 365 email backup task.
2 An Automated Office 365 Backup and Restore Tool
The above method can take ample time and affect the original hierarchy of the data. Moreover, users need deep technical knowledge to execute the manual process. So, users must try the Shoviv Office 365 Backup and Restore Tool to flawlessly back up Office 365 emails to PST or other file formats. This software offers a filter option that allows users to choose desired items from the Office 365 mailboxes for processing.
- It also provides options to save the Office 365 mailbox data to PST, MBOX, EML, MSG, HTML, etc.
- This tool keeps the folder and meta properties of the emails in the original order.
- Using this professional software, users can easily backup primary mailboxes, public folders, and archive mailboxes.
- Users can also use this tool to back up their OneDrive data into the local drive.
- This software allows users to include or exclude items from the mailbox on a folder and date-range basis before exporting.
Final Notes
Users mainly look for a reliable and safe approach to backup Office 365 emails to PST file format. So, they avoid the manual solution due to its risky scenarios that can complicate backup tasks and lead to data loss chances. And no one wants to put their essential data in danger. Therefore, the Shoviv Office 365 Backup and Restore Tool will be an expert choice for backup Microsoft 365 mailboxes to local drive. Get more details on this tool by downloading and running its free demo version on your system, which permits backup of the first 50 items per folder into the target.
You must be logged in to post a comment.